The Assistant provides administrative support to the Executive Assistant to Head of School, Associate Head of School, and Head of School. This position reports to the Executive Assistant to Head of School. A member of the Head of School’s office, the following skills and attributes are required:
- A calm, positive, and professional demeanor
- Discretion and the ability to handle confidential information and situations
- Excellent organizational, multi-tasking, and follow-through skills
- The ability to communicate effectively and work well with a diverse constituency
- Strong calendar management skills, including knowledge of Outlook
- Collaborative and team-oriented
- Sensible, responsible, and resourceful
Responsibilities include, but are not limited to:
- Managing and coordinating schedules
- Attending meetings, taking notes, and coordinating follow up
- Providing administrative support for long and short-term projects
- Assisting with day to day tasks in the office of the Head of School
- Organizing details, preparing invitations, tracking RSVPs, and ordering and setting up food for meetings and various school and parent organization events. Some flexible and/or overtime hours are required for evening events
- Coordinating flight/hotel/transportation and all other arrangements for invited guests/speakers
- Updating the master calendar
- Collecting and organizing data received from constituent surveys
- Serving as backup receptionist for the front desk at the middle and upper campus, including answering and routing telephone calls, welcoming guests and signing them in, directing guests to the appropriate location and announcing their arrival, assisting students as necessary, receiving and distributing incoming mail, metering outgoing mail, and assisting in preparing mailings
- Collaborating in preparation and execution of summer mailings
- Managing mail between campuses, including coordinating, receiving, and distributing interoffice mail on a daily basis
- Additional tasks as directed
Qualified candidates must submit a cover letter, salary history, current resume, and related documents via email to email@example.com. No phone inquiries will be accepted. Comprehensive benefits offered, salary commensurate with experience. Please include the phrase “administrative assistant” in the subject line of your email.
Reporting to the director of upper school, the founding DDE Institute Director will work collaboratively with other administrative and teaching colleagues to maintain a learner-centered, inclusive K-12 school community. Maximizing the myriad of resources available in Los Angeles and beyond, the DDE Institute at Wildwood School will embody the collaborative nature of the school’s mission and philosophy. In cohorts within and between grade levels throughout upper school (9-12), students will have opportunities to create, innovate, and imagine solutions to real world problems with mentoring from the institute director, Wildwood faculty, and experts in the field.
In addition to in-school work in classes and work groups, students will participate in after school and summer opportunities at Wildwood and in the community beyond. The director works with students, colleagues, and outside resources to surround students with information and access to resources that will allow for authentic, real-world work. Students will present their work at conferences and submit for publication in order to practice these important skills while sharing their experience, practice, and innovation.
The Digital Design and Entrepreneurship Institute at Wildwood School will provide scaffolding for structured exploration and connection to families and outside organizations as cohorts of students who gain entry into the program work together to identify areas of focus, nonprofits, companies, and people with whom to partner in the work, create a meaningful project or projects that will benefit the fields involved and participate in targeted, additional instruction coordinated by and often taught by the director.
The Digital Design and Entrepreneurship Institute director’s primary responsibilities include, but are not limited to:
- Developing a scope and sequence or curriculum guides that supports faculty
- Encouraging students to act as a peer support system for members of the cohort to succeed, nurture and develop student leaders
- Identifying and fostering on behalf of Wildwood School and its students meaningful connections with related professionals in for-profit, non-profit, and educational organizations in Los Angeles and beyond
- Teaching electives designed to ignite a passion for digital design and entrepreneurship
- Leading appropriate K-12 faculty in developing programming that will support and benefit from the work within the institute program and cohort
- Maintaining connections with Wildwood School graduates who’ve benefitted from the Institute as they continue related work in college and beyond
- Staffing and/or recruiting, identifying, and coordinating staffing for related summer programs
- Assisting with the development of language and assessments by collecting data that drives instructional goals
- Working collaboratively with other administrative and teaching colleagues to foster a technologically dynamic, learner-centered, inclusive K-12 school community
Collaborating with appropriate others to:
- Support directors in providing oversight of related visual arts, technology, and entrepreneurship curriculum development and classroom implementation of curriculum
- Participate in admissions activities as needed
Successful candidates will demonstrate related experience in the field; possess a kind, firm, and empathetic demeanor; a collaborative, flexible nature; a commitment to issues of multiculturalism; and unquestioned professionalism and work ethic. Preferred candidates will have a master’s degree and exhibit a facility in design; entrepreneurship; and technology integration.
Compensation will be appropriate for the market and the individual’s experience, and will include Wildwood’s comprehensive benefit plan. To apply: Please send via email a cover letter, resume, and references to Alberto Duarte, HR director, at firstname.lastname@example.org. Please include the phrase “DDE Institute Director” in the subject line of your email.
Wildwood School is a preeminent, progressive coed, college-preparatory day school in West Los Angeles serving 752 students from kindergarten through 12th grade on two campuses. The school is seeking a collaborative Marketing and Communications Associate to join a fast-paced, dynamic,
10-person Advancement Department.
As a member of the marketing and communications team, under the direction of the Director of Marketing and Communications, the Marketing and Communications Associate is responsible for managing communications projects of varying complexity, implementing, and tracking day-to-day marketing and communications deliverables as well as long-term planning and production. The Associate has a strong understanding of the school’s culture, brand identity, and message strategy. An active member of the advancement department, the Associate’s responsibilities include, but are not limited to:
- eNews – Develop content and timeline for bi-weekly eNews in collaboration with the MarCom Team; collect copy and assets from a variety of school community resources and personnel; draft news items and take photos when needed; input and format in content management system and email program: proofread; send to stakeholders and directors for approval; implement distribution.
- Stand-alone emails – Produce email communications on an as-needed basis. Interface with the senders to obtain content and timeline for compiling, formatting, and approvals. Implement list development and distribution.
- Constituent-specific eNewsletters – in collaboration with advancement colleagues, produce and distribute periodic digital newsletters to: grandparents, alumni, parents of alumni, general community.
- Calendars, Planners, Parent Handbook – Gather content for and produce annual printed calendar, student planners, parent and grandparent calendars, digital parent handbook.
- Curriculum updates – Gather content for and implement changes to elementary, middle, and upper school curriculum annually.
- PowerPoint – Work with administrative colleagues and division heads to update presentations throughout the year and during admission season and for State of School.
- Flyer and handout creation – Develop and produce simple flyers for events and programs throughout the school year.
- Writing and copy editing – Report on classroom and campus activity, athletics events, performances, art gallery openings, events, and other happenings for Wildwood’s weekly eNews communications and articles on the website and in publications; assist in copy editing for all print and digital communications.
- Website CMS – Input news articles into the news manager, update faculty credentials, review athletics department inputs, and provide other content management as directed by Director of Digital Communications and Media.
- Photography – Take photos at various school events and happenings, edit for print, create photo collages, and galleries.
- Mail house fulfillment – Assure that publications and mailings are delivered to mail house; request mailing lists from database manager and provide to mail house; arrange payment.
- Remit envelopes – Update and order remit envelopes as needed throughout the year.
- Excellent teamwork skills; takes creative and project direction; proactive; and evaluates work processes and suggests improvements
- Strong communications skills – ability to interface with team, school administrators, faculty, parents, and students; ask questions when needed; and show confidence when sharing ideas
- Proficiency in written communication skills, including creative writing for news stories, articles, and social media content
- Ability to coordinate and manage multiple projects and tasks of varying complexity, with gravitas and attention to detail, meeting deadlines, prioritizing competing workloads, and working with a great attitude in a high volume, fast-paced environment
- Available for occasional evening and weekend assignments
- Bachelor’s degree in Communications, Graphic Design, Marketing, or related field
- Three to five years communications and design experience with increasing responsibility
- Fluency in software programs for Mac and PC, such as Word, Excel, PowerPoint/Keynote, Outlook, Photoshop, Illustrator, InDesign, Premiere; After Effects; and iMovie
- Fluency in online web design and communications platforms such as Finalsite, Wordpress, and MailChimp/Constant Contact
- A commitment to, and enthusiasm for, Wildwood’s mission, vision, and case for support
Qualified candidates must submit a cover letter, salary history, current resume, and related documents via email to email@example.com. No phone inquiries will be accepted. Comprehensive benefits offered, salary commensurate with experience.
Wildwood offers a robust athletics program with over 70% of middle and upper school students participating in one or more sports. Wildwood coaches are professional, knowledgeable, and enthusiastic mentors who possess effective management skills as well as the experience to provide sport-specific training and skill development for student athletes.
Wildwood fields competitive teams in the following sports: Indoor Volleyball, Beach Volleyball, Cross-Country, Swimming, Basketball, Soccer, Track and Field, Golf, and Tennis.
Wildwood seeks exemplary coaches and accepts applications throughout the year from qualified candidates. If you are interested in a coaching position at Wildwood, please send a cover letter and resume to Athletics Director Billy DuMone at firstname.lastname@example.org.
Coaching positions available for the 2017-2018 school year:
Middle School Girls Volleyball
Middle School Basketball
Middle School Soccer
Middle School Boys Volleyball
Middle School Tennis
Wildwood School is an urban, coed, college-preparatory, K-12 school in West Los Angeles recognized for its progressive pedagogy and commitment to multicultural programming. Approaching its 50th anniversary, the school enrolls 753 students in three divisions on two campuses. Through its Outreach Center, Wildwood School has provided professional development programming for public and independent school teachers, administrators, and trustees in over 16 states and eight countries.
Teaching positions available for the school year:
- Digital Media Arts Teacher
If you believe you are qualified for an open position, please fill out an application and email it with a cover letter and resume to Leah Mineo. Qualified candidates will be granted a preliminary interview. Finalists generally are invited for a full-day interview. Click here for more details.